Who we are
We are Chartham & District Angling Society, so CDAS. We can be contacted via our contact form, members, can contact Membership Secretary directly. This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner www.ico.gov.uk . For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
What personal data we collect and why we collect it
We collect the following information:
- Membership Information: Name, Address, Phone number, Email address, for the day to day running of the Society.
- Visitor’s IP address and browser user agent string to help spam detection.
Legal basis of processing:
For the purposes of our legitimate interests in operating the Club. Our membership application requires every applicant to complete a consent form in order that we can lawfully process your information under these regulations. We cannot accept your application without this consent, so please ensure you tick your GDPR acceptance, which is on the bottom of your membership form.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Other Websites/Social Media
CDAS has social media pages that all members are free to join if desired. If you join one of the social media platforms, please note that provider of the social media platform(s) should have their own privacy/data protection policies and that CDAS do not accept any responsibility or liability for these policies. It is your responsibility to check these policies before you submit any personal data on the CDAS social media pages.
Registered and logged in users, will be subject to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you use this website. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. You will be logged out with 10 minutes of inactivity.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
We do not share your data. We may use Google Analytics to maintain the usability of this website. By Default this website does not share information external of the site.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Your contact information is solely used for the management of the Society.
How we protect your data
We will not transfer your personal data without your consent. We will protect personal data from loss, misuse, or unauthorized alteration or destruction. All correspondence will be from Society URL myCDAS.org.uk or with headed paper. Only the membership secretary, website administration, and treasury have access to your data. Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
How long do we keep your information?
We will hold your personal data on file for as long as you are a member with us. Your data is checked and updated as appropriate every year based on information you provide on membership forms. Should your membership lapse, any personal data we hold on you will be deleted after 3 years of inactivity. Your data is not processed for any further purposes other than those detailed in this policy. We will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. exercise or defense of legal claims.
- You have rights under the GDPR:
- to access your personal data
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to object to or restrict how your personal data is processed
- to have your personal data transferred to yourself or to another business in certain circumstances.
You have the right to take any complaints about how we process your personal data to the Information Commissioner: https://ico.org.uk/concerns/ tel: 0303 123 1113. Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
What data breach procedures we have in place:
You will be informed immediately of any data breaches, should they occur, at the earliest opportunity.
What third parties we receive data from
What automated decision making and/or profiling we do with user data
Please do check this policy should there be updates.